Optimisation of low-value public procurement in the public procurement processes of Kaunas District Municipality Administration and its subordinate institutions
Kaunas district municipal administration is looking for a solution to digitise the process of small-value procurement by means of an open call for tenders.
Context
- Contracting authorities must follow the Small Value Procurement Procedures approved by the Public Procurement Service when carrying out small value procurement, which accounts for the majority of all procurement. In accordance with it, the Contracting Authority is obliged to draw up and approve a Public Procurement Procedure, a document by which the Contracting Authority establishes its rules for the organisation and internal control of public procurement.
- The Contracting Authority is not obliged to make this document publicly available, which can lead to procedural and financial inefficiencies in the conduct of low-value public procurement, including the involvement of people who do not have the necessary expertise, who do not make use of electronic tools, who carry out procurement in a way that does not take advantage of the market, or even undermines the principles of competition.
- The number of low-value procurement contracts carried out by means of an open call for tenders continues to rise. The low level of green procurement remains a major problem, with too often only the most cost-effective tenders being selected on the basis of price, and the benefits of centralised procurement being rarely used. There are also no electronic tools in place to improve the efficiency of open tender procurement procedures, to automatically collect and organise procurement data and to automatically generate the Ant-3 annual report.
Solution
- An electronic tool is needed to digitise the process of small value procurement by means of open call for tenders, with the possibility to promote the use of price and quality criteria in open call for tenders and the inclusion of green criteria in the list of quality criteria.
- There is also a need to be able to automate the collection of procurement data from open calls for tenders by introducing an on-line electronic data analysis tool for the evaluation of procurement information and for the preventive control of data.
Prizes for participants
Prizes will be awarded to the first, second and third place winners:
- 1st prize – 11 000 EUR
- 2nd prize: 5 800 EUR
- 3rd prize – 3 000 EUR
Additional information
The deadline for receipt of projects or applications for participation is 06/09/2021, 09:00.
For a detailed description of the challenge and the call for projects, see the Central Public Procurement System (CVP IS).